Memo to Content Partners
Background: This association uses member volunteers as
content partners (see page 110-111) to recruit, prepare and manage
speakers. This memo is sent to them about ten weeks out.
Note: They send the 10 Commandments for Speakers to all
their speakers. You have permission to download this and use it
for your own speaker package (but please keep the reference to
MEMO TO EDUCATION COMMITTEE
The Education Committee has put together an excellent Executive
Conference on paper -- I want to be sure it comes off well on
the ground. Last year’s program was also great on paper, but it
fell down in the following areas:
- There was poor adherence to the overall schedule.
- Some speakers did not talk to the subject that was advertised.
- Other speakers did not keep to their schedule.
- There was no comprehensive hand out.
This year I ask you to help me pre conference and on site to
produce the highest quality learning experience for the attendees.
- Work with each of your speakers to be sure they:
- Cover the most important content in the time they are
given (typically 25 minutes per speaker, allowing 10 minutes
- Reflect the description given in the brochure.
- Coordinate their presentations with their co speakers.
NOTE: see attached Ten Commandments for Speakers which I
ask you to send to each of your speakers.
- I also think we should have a comprehensive handout that includes
something from EVERY speaker. The due date for this material
to headquarters is March 30. As a minimum we should provide
their Powerpoint slides. This means they must do their presentation
by the week of March 26.
AT THE CONFERENCE
One of us should be in each room for every session. Here are
the room monitor duties:
- Get the session started on time. You can introduce the speakers
if you wish, but this is not really necessary (their bios will
be in the handout).
- Keep each speaker to the agreed schedule. If they decide to
allow questions during their talk, they still have to maintain
control so they complete all the material in the alloted time.
- Be sure each question is spoken into the portable mic -- so
the rest of the attendees can hear it and so it can be recorded.
Also, do not let any one attendee dominate the questions.
- Finish on time.